Certified Employment Letter and Payslip Translation for USCIS

Experience letters are read closely because the details carry the case: job title, dates of employment, hours, and above all the description of duties. The translation keeps the letterhead, the signatory's name and title, contact details, company seals or stamps and the date of the letter, as well as the body text.

Job titles are translated faithfully rather than upgraded. If the original says "Jefe de Proyecto", the translation says Project Manager, not Director of Global Strategic Initiatives. Inflation is for currencies, not job titles.

This matters for EB-2 and EB-3 petitions, where the job offer often requires a set number of years of experience, and for EB-2 advanced degree cases that rely on a bachelor's degree plus five years of progressive experience. A vague letter that only confirms dates of employment is a common reason officers ask for more.

A translation can make a letter English; it can't make it say more than the employer did. If your letter is thin on duties, it's worth asking the employer for a fuller one before you translate, rather than paying to translate a letter you'll later replace.

For an H-1B, employment letters can also support an evaluation that treats specialized experience as equivalent to university study, generally at three years of experience for each year of education. For an L-1, the foreign employer's letters and payroll records help show the qualifying year of employment and the nature of the role.

Your employer or attorney decides which documents the petition needs. We make sure each one reads accurately in English, with names, dates, titles and company names consistent across the whole set, which matters when an officer is comparing letters from different employers.

This typically applies when an intending immigrant works remotely for an employer that will keep paying them after the move, or already lives in the US with the sponsor. Payslips, an employment contract and a letter from the employer confirming that the job will continue are the usual evidence.

Payslips are compact and full of abbreviations: social security contributions, income tax withholdings, allowances and deductions. We translate each line, and where an abbreviation is specific to the country's payroll system we keep it alongside an English explanation, so the figures still match the original line by line.

Upload all your letters, contracts and payslips together on the quote form and you'll see the total before paying. Every document includes 2 free revisions.

USCIS doesn't require notarization. If an employer, licensing board or other US institution asks for a notarized translation, add notarization at checkout for $26.45 per document; it's for US use only and uses standard delivery. The general US translation rules are on our USCIS certified translation page.